You commented “KB”: here it is

Team Knowledge Base Builder: Docs That Get Used

Get the structure and the exact Claude prompt to convert your existing docs, SOPs, and Slack threads into a searchable team KB in a weekend.

Free checklist · copy-paste ready · built by the BrainVaultAI team

Most team knowledge bases fail because the structure was wrong from day one, everything ends up in a flat list no one can navigate. This gives you the right structure first, then the prompts to populate it fast from your existing content. Use it when you're onboarding your first employee, when the same questions keep getting asked, or when you're tired of being the single point of failure for tribal knowledge. The checklist covers structure. The prompts convert your raw content into clean KB articles.

KB Structure Checklist
KB structure for a 1-10 person team: [ ] Company / Product - What we do and who we serve (1 page) - Our positioning and messaging (1 page) - Product overview with screenshots [ ] Processes / SOPs - One page per repeatable process - Format: trigger → steps → output → owner [ ] How We Work - Communication norms - Meeting cadences - Decision-making process [ ] Customer - ICP definition - Common objections and responses - Key customer stories [ ] Tools and Access - Tool list with links and who owns each - How to get access to each tool [ ] Reference - Glossary of internal terms - Vendor contacts - Legal and compliance basics Rule: every page has an owner and a last-updated date. If no one owns it, delete it.
Doc Conversion Prompt
You are a technical writer specializing in team knowledge bases. Convert the following raw content into a clean KB article. Raw content: [paste Slack thread, email chain, rough notes, or old doc]
Section this belongs in: [from the KB structure above]
Primary audience: [new hire / contractor / specific role] Produce a KB article with:
- Title (action-oriented, searchable)
- One-line summary (what this page covers)
- Body: clear steps or explanations, no fluff
- Related pages: 2-3 links to related KB articles (use placeholder titles if needed)
- Owner field: [name]
- Last updated: [today's date] Max 400 words. If it needs to be longer, split into two articles.

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