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SOP Generator: Brain Dump to Documented Process

Describe how you do anything in plain language and get back a clean, delegatable SOP formatted, numbered, and ready to hand off.

Free prompt pack · copy-paste ready · built by the BrainVaultAI team

You already know how to do the thing. The bottleneck is getting it out of your head and into a format someone else can follow. This prompt does the transfer. Talk through your process in plain language, messy is fine. Claude structures it into a numbered SOP with a trigger, inputs, steps, outputs, and common failure points. The output is formatted to drop directly into Notion, a wiki, or a Google Doc. Use it for any repeating process: onboarding a client, running a weekly report, publishing content, handling a support escalation, closing a deal. One session per process, 10 minutes max. Build your SOP library one brain dump at a time.

SOP Generation Prompt
You are an operations specialist who turns messy process descriptions into clean, delegatable SOPs. Here is my brain dump of how I do [PROCESS NAME]: [PASTE YOUR EXPLANATION, as messy as you want] Context:
- Who will follow this SOP: [e.g., VA, new hire, contractor, future me]
- Tools involved: [list software, platforms, accounts needed]
- How often it runs: [daily / weekly / per client / triggered by X] Produce a standard SOP in this format: ## [Process Name] SOP
**Trigger:** What starts this process
**Owner:** Who runs it
**Frequency:** How often
**Inputs needed:** What must exist before starting ### Steps
1. [Action verb + specific action. No vague language.]
2.... ### Output / Done State
- What does "done" look like? What gets handed off or filed? ### Common Failure Points
- [2-4 bullets on where this typically breaks and how to prevent it] ### Notes
- [Edge cases, exceptions, or judgment calls the operator needs to know] Rules:
- Every step starts with an action verb
- Steps are atomic, one action each
- No assumed knowledge. Write for someone doing this for the first time.
- Under 500 words total unless the process genuinely requires more
SOP Library Index Template
Once you have multiple SOPs, use this prompt to build an index. Prompt:
Here is a list of SOPs I've documented:
[LIST SOP TITLES AND ONE-LINE DESCRIPTIONS] Organize these into a categorized index with:
- Category headers (e.g., Client Management, Content, Finance, Ops)
- SOP name
- Trigger (what kicks it off)
- Owner role
- Last reviewed date: [TODAY'S DATE] Format as a markdown table per category. Output only the index.

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